Project - Intelligent Document Management System

Overview

In today's fast-paced business environment, efficient document management is crucial. We developed a state-of-the-art Document Management System (DMS) tailored to modern needs. It goes beyond simple storage, offering a complete ecosystem for recording, processing, approving, and archiving documents.

The system is designed for flexibility and speed, utilizing AI to assist in document entry and a mobile app for instant scanning and upload from the field.

Features

Comprehensive Document Records

Support for all document types with complete flexibility—users can define their own categories. The system includes a specialized archive for e-Invoices with XML storage and seamless integration with external systems.

Smart Document Entry

• Automatic Recognition: Instant processing of 2D barcodes.
• AI-Assisted Entry: Intelligent data extraction for documents without barcodes.
• Mobile Scanning: A Flutter-based companion app allows users to scan physical documents directly into the system.
• Efficiency: Accelerates the data entry process by up to 90%.

Workflow & Financial Liquidation

A structured approval process ensures compliance and control.

• Multi-level Signatures: Support for multiple approvers based on document value.
• Exceptions: Automated flows for regular overhead costs.
• Compliance: Strict adherence to internal procedures.

Advanced Filtering & Audit

• Centralized Overview: All document statuses visible in one place with powerful filtering options.
• Full History: Unlimited access to document history and audit trails.
• Transparency: Detailed tracking of every activity, change, and approval.

Tech Stack

The solution is built on a robust, modern technology stack ensuring scalability and performance.

• Frontend: Next.js
• Backend: ASP.NET Core
• Mobile App: Flutter (Android & iOS)
• Database: PostgreSQL